If you're away from the office for an extended period of time, set up an Out of Office alert.
Emails are never completely confidential. Your email can easily be forwarded or other people can be copied or blind copied into an email when a recipient responds to your email. If there is a sensitive issue or misunderstanding, see the person face-to-face or talk to them over the phone.
|8-step guide to writing emails in a professional manner|
|1. Use a professional email address||5. Be clear, polite, and brief|
|2. Add recipients||6. Check attachments|
|3. Write a clear subject line||7. Include a closing/sign off|
|4. Include a salutation/greeting||8. Proofread|
You've probably all written an email before! However, it's important to know the differences between a formal and informal email. Many workplaces rely on email communication so it's important you know ho to be professional and can adapt to the level of formality required.
Have a look at the below examples and see if you can identify the 8 steps.
WHAT NOT TO DO VS. WHAT TO DO
USE THESE SPARINGLY
CC: (carbon copy)
BCC: (blind carbon copy)
Reply to all & Forward